Require Unique Officials and Profile Images When Adding New Records

Currently, it is possible for the same official to be added multiple times on the website, and some officials’ profiles do not include photos. This can lead to duplicate entries and incomplete records, which affects the professionalism and clarity of the website. It is recommended that the system: 1. Prevent the addition of duplicate officials by checking existing records before allowing a new entry or adding a system that requires all officials sent by contributors to be approved by a moderator to populate the list of offical record. 2. Require a profile photo for every new official added to the system. This ensures that each record is visually complete and improves the overall appearance of the website. Having profile images for officials makes the website more professional and user-friendly, while controlling duplicates maintains accurate and organized records.